How to Become a Commissioned Notary Public in Ohio
Serving as a Notary Public in Ohio is a legally recognized role that empowers individuals to perform official notarial acts under the authority of the Ohio Revised Code. Whether you’re expanding your professional services or seeking to support legal documentation in your community, this guide outlines the exact steps required to obtain your commission.
Step 1: Verify Eligibility
To qualify for a notary commission in Ohio, you must:
- Be at least 18 years of age
- Be a legal resident of Ohio or an attorney licensed to practice in Ohio
- Have no disqualifying criminal convictions or disciplinary history that would impair your impartiality
Step 2: Complete a BCI Background Check
All non-attorney applicants must undergo a Bureau of Criminal Investigation (BCI) background check.
- The report must be dated within six months of your application
- Fingerprinting must be completed through an authorized WebCheck provider
- Recommended provider: 10-8 Protective Services, LLC offers BCI background checks for $40
- Phone: (888) 341-6960
- Website: https://10-8protectiveservices.com
Step 3: Complete State-Approved Education and Examination
Ohio law mandates that non-attorney applicants complete:
- A minimum three-hour notary education course
- A state-approved notary examination
The National Notary Association (NNA) is a leading provider of Ohio-compliant training and testing. - Website: https://www.nationalnotary.org
Step 4: File Your Application with the Ohio Secretary of State
Once you’ve completed the required education and passed the exam:
- Create an account at www.ohiosos.gov/notary
- Upload your BCI report, course certificate, exam results, and signature sample
- Pay the $15 statutory application fee
Step 5: Receive Your Commission and Take the Oath of Office
Upon approval, you will receive your commission certificate electronically.
- The commission is valid for five years
- You must follow the instructions provided to complete your oath of office and begin performing notarial acts
Step 6: Acquire Your Official Notary Seal
Ohio law requires the use of a compliant notary stamp or seal.
- The seal must include your name, the words “Notary Public,” and “State of Ohio”
- Many vendors offer bundled kits including stamps, journals, and errors and omissions insurance
Optional: Remote Online Notarization (RON) Authorization
To perform notarizations electronically:
- You must complete additional RON-specific training and certification
- Only authorized providers may certify you for remote online notarization under Ohio law
Legal and Professional Considerations
As a commissioned Notary Public, you are a public official bound by law to act with impartiality, integrity, and procedural accuracy. You are authorized to administer oaths and affirmations, take acknowledgments, execute jurats, and certify copies of certain documents. Each act must be performed in accordance with the Ohio Revised Code and applicable administrative rules.
Failure to comply with statutory obligations may result in civil liability, disciplinary action, or revocation of commission. It is your duty to maintain a journal of notarial acts, verify identities with due diligence, and refuse service when conflicts of interest arise.
Conclusion
Becoming a Notary Public in Ohio is a strategic way to enhance your professional credibility and serve your community with legal authority. Whether you’re supporting business transactions, legal filings, or personal documentation, your commission affirms your role as a trusted agent of the law.